Internal Access to Records
The Potsdam Public Library maintains records for operational purposes. Decisions related to records access by employees will be made by the director based on work related needs.

External Access to Records
Most records - Potsdam Public Library Board meetings, the PPL budget, expenditure records - will be disclosed upon request.

There is no public access to library records as per NYS Education Law 4509. "Library records, which contain names or other personally identifying details regarding the users of public, free association, school, college and university libraries and library systems of this state, including but not limited to records related to the circulation of library materials, computer database searches, interlibrary loan transactions, reference queries, requests for photocopies of library materials, title reserve requests, or the use of audio-visual materials, films or records, shall be confidential and shall not be disclosed except that such records may be disclosed to the extent necessary for the proper operation of such library and shall be disclosed upon request or consent of the user or pursuant to subpoena, court order or where otherwise required by statute."

There is no public access to personnel records.