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Potsdam Public Library
The Board of Trustees acknowledges that the Friends of the Library is an organization separate and apart from the Potsdam Public Library, and that the Friends of the Library has its own Board, goals, and purposes. In order to maintain open communication between the Library Board of Trustees and the Friends group a liaison from the Library Board of Trustees to the Friends will be appointed by the Library Board of Trustees President. The Friends’ Board may recommend Library board members for the liaison position. The Friends of the Potsdam Public Library is distinct and separate from the Library and neither the Friends of the Library as an organization nor any member or participant thereof may assume any liability or take or authorize any act on behalf of the Potsdam Public Library. Because the Friends of the Potsdam Public Library is an organization comprised solely of volunteers distinct and separate from Library personnel, no Library personnel shall be required to perform any duty or take any action on behalf of the Friends of the Library, except that Library staff members may act in an advisory capacity for Friends’ activities. Library staff, with permission of the Library Director, may perform Friends’ computer tasks, computer printing, or copying as assigned by the Library Director. Operating expenses of the Potsdam Public Library are
provided through allocation of tax monies which are reviewed by an
independent internal auditor. Friends’ funds and Library funds
shall not be co-mingled or integrated, except that gifts from Friends
may be accepted by the Library, whereupon said gifts shall become solely
the funds of the Library but shall be expended for the specific purpose
for which the gift or donation has been made by the Friends. Complete advance information regarding all Friends of the Potsdam Public Library projects and public relations programs on behalf of the Potsdam Public Library shall be provided to the Library Director and the Library Board of Trustees of the Potsdam Public Library. The Library Board of Trustees acknowledges that it does not supervise the public relations programs of the Friends of the Library, but the Board reserves the right not to participate in any public relations project or program. Projects and public relations programs adopted by the Friends shall not be part of the budget of or funded by the Potsdam Public Library. |
